Occupancy sensors
Occupancy sensors for real workplace insight
Booking data tells you what people planned. Occupancy sensors tell you what actually happened. Matrix Booking combines both, giving facilities and estates teams a complete, real-time picture of space utilisation across every site. All data is captured anonymously.
Trusted by leading organisations worldwide
How the data works together
Booking data, check-in data, and sensor data each tell you something different. Used together, they give you a verified picture of utilisation that none of them can provide alone.
Booking data shows you what was planned, who reserved which desk or room, and when. Check-in data confirms who actually arrived, via QR code, NFC, or access control badge. Sensor data shows what happened in real time, whether a space was occupied, by how many people, and what the environmental conditions were.
Matrix Booking combines all three streams in a single analytics view. You can see the gap between bookings and actual attendance, identify ghost bookings, and build a data case for estate decisions, removing the need for manual data reconciliation across separate systems.
Occupancy and utilisation data can be exported to your preferred analytics platform, including Power BI and Tableau, via the Matrix Booking open API.
Booking data
- Desk reservations
- Room bookings
- Resource scheduling
Check-in data
- QR / NFC check-in
- Access control integration (if required)
- Mobile app check-in
sensor data
- Real-time occupancy
- Anonymous headcount
- Environmental readings
Verified utilisation
- Ghost booking detection
- Estate optimisation
- Workplace analytics
- Environmental readings
How our occupancy sensors work for your organisation
Using people counting sensors and occupancy sensors to understand how workspaces are being used, so you can evolve your spaces and resource mix based on accurate, reliable data.
Identify opportunities to reduce costs and environmental impact by using office sensors, people-counting sensors, or environmental sensors.
Use desk sensors to display live availability for your free seating areas, so staff without bookings can quickly find a desk.
Track usage in breakout zones and informal spaces. Use office sensors to help colleagues find suitable spaces using real-time occupancy data.
Ensure you’re providing safe and comfortable workspaces by monitoring temperature, air quality, and more.
Provide real-time environmental and occupancy data so employees can find a space where they’ll be most comfortable.
Types of office sensors
Anonymously count how many people are in a room or informal space.
Monitor a variety of factors, including temperature, noise, and air quality.
Use occupancy sensor data to optimise your estate
Combine occupancy sensor data with desk booking software insights in Matrix Booking for a complete view of workspace utilisation
A team may book a meeting room for 10 people for two hours. But just five attend in person and the meeting only lasts an hour. Someone may book a desk for a day, but only use it for a few hours.
Sensor data in Matrix Booking shows you resource utilisation in real time, meaning you know what’s actually happening in your offices, and can monitor trends.
Use these insights to intelligently adjust your blend of desks, rooms, collaboration spaces, and other resources, in response to how you know people are using them.
Cut costs with real-time occupancy dashboards and reports
Administrators and facilities teams can see occupancy and environmental information in real-time dashboards and historical reports, and combine this with resource booking and check-in data.
These can bring to light opportunities for quick savings. For instance, office sensors may show some zones are lightly used at certain times. Close these areas during quiet periods to reduce the cost and environmental impact of heating, cooling, lighting, and cleaning.
Quiet weekdays may also be the perfect time to carry out maintenance, instead of paying higher weekend or evening rates.
Real-time desk availability using occupancy sensors
Do you have free seating areas as well as bookable desks? Desk sensors in your free seating zones let you display live availability on interactive in-building screens or the Matrix Booking mobile app.
This helps people without bookings quickly find space to work.
Help people find informal spaces with live occupancy data
Informal spaces, such as sofa areas, games rooms, and cafés, are popular locations for ad hoc meetings or a change of scenery. Help employees find space fast, by adding occupancy sensors to your informal areas and displaying live information on in-building screens, or the mobile app.
Meet health and safety requirements with environmental sensors
Environment and air quality sensors enable remote monitoring of your offices. Spot potential problems early, so you can ensure you’re meeting your health and safety responsibilities.
Then go further by combining environmental data with booking, occupancy, and utilisation insights, to spot links between people’s resource usage and environmental factors. Are some rooms seeing much lower use at certain times of day? Environmental data may show these spaces becoming much warmer at these times. Cooling them down could encourage more people to use them.
Monitor data such as temperature, noise levels, CO2, humidity, and pollutants.
Boost productivity with real-time environmental and occupancy data
Some employees love working in a bustling office. Others are more productive in a quieter space. Some prefer it warm, while others like it cooler.
Use environmental sensors to display data about different parts of your buildings when people book desks and rooms in Matrix Booking. This helps everyone choose space where they’ll be most comfortable and productive.
Sensor hardware and procurement
Matrix Booking supplies, installs, and manages sensor hardware directly. Most platforms require you to source hardware separately; with Matrix Booking, one contract covers software, hardware, installation, and ongoing support.
Pay a fixed monthly cost. We supply, install, remotely monitor, and maintain everything. If a component fails, we fix or replace it.
Purchase sensors directly from Matrix Booking. Full ownership, no ongoing hardware cost. Installation and setup included.
Already have IoT sensors installed? Speak to our team about compatibility.
Download expert guides
Discover in-depth analysis and expert perspectives on the future of workplace management. Our white papers are packed with practical insights to help you optimise your spaces and support smarter working.
A way to understand office utilisation…
“Data is everything to the civil service and we’re really going to be able to fully understand office utilisation going forward – especially with the shift to hybrid working and more collaborative space in our offices.”
Greg Chammings – Deputy Estates Director, Department for Business, Energy and Industrial Strategy (BEIS)
The Matrix Booking difference
- Simplify workplace management across estates and resources.
- Set custom business rules and permissions with our powerful self-service engine.
- Designed for security, accessibility and ease of implementation.
- Give employees seamless access to desks, rooms, parking, and more.
Explore how else Matrix Booking can help you
Employees can search for desks in any of your buildings or shared hubs, find colleagues, make bookings for their team, and more.
People can find rooms that meet their needs, including location, facilities, capacity, and accessibility. Add equipment, catering, and other essentials.
Efficiently manage visitor sign in systems across your sites, ensuring a secure welcome and clear communication of health and safety procedures.
Powerful reports help you keep track of occupancy levels, usage trends, and more, so that you can continually optimise your estates.
Optimise your workplace with sensors
See how Matrix Booking’s occupancy and environmental sensors help you track usage, enhance comfort, and cut costs.